Last Updated: June 8, 2026
1. Introduction
The Journal of Educational Impact ("the Journal," "we," "us," or "our") is committed to protecting the privacy of all individuals who interact with our publication, including authors, reviewers, editors, readers, and subscribers. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or submit manuscripts to our journal.
2. Information We Collect
2.1 Personal Information
We may collect the following personal information:
- Authors and Submitters: Full name, email address, institutional affiliation, ORCID iD, mailing address, biographical information, and academic credentials.
- Reviewers: Full name, email address, institutional affiliation, areas of expertise, and ORCID iD.
- Registered Users and Readers: Full name, email address, institutional affiliation, and account credentials.
- Subscribers: Full name, email address, and payment information (processed securely through third-party payment processors).
2.2 Automatically Collected Information
When you visit our website, we may automatically collect:
- IP address and approximate geographic location
- Browser type and version
- Operating system
- Pages visited and time spent on pages
- Referring website addresses
- Cookies and similar tracking technologies
3. How We Use Your Information
We use the information we collect for the following purposes:
- Manuscript Processing: To manage the submission, peer review, editorial decision-making, and publication process.
- Communication: To contact authors, reviewers, and editors regarding submissions, editorial decisions, and journal updates.
- Account Management: To create and maintain user accounts and authenticate access.
- Access Control: To manage subscriptions and provide access to published content.
- Journal Operations: To send announcements, newsletters, and updates related to the Journal.
- Analytics: To understand how our website is used and to improve our services.
- Legal Compliance: To comply with applicable laws, regulations, and legal processes.
4. Peer Review and Confidentiality
The Journal operates a confidential peer review process. Reviewer identities are kept confidential unless the Journal explicitly operates an open review model. Manuscript content shared during peer review is treated as confidential and must not be disclosed by reviewers to third parties.
5. Information Sharing and Disclosure
We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:
- Published Content: Author names, affiliations, and contact emails are published as part of accepted articles and are publicly accessible.
- Indexing and Archiving Services: Published article metadata (including author information) is shared with indexing databases (e.g., DOAJ, Crossref, Google Scholar) and digital preservation services.
- Service Providers: We use trusted third-party services for email delivery, payment processing, and website hosting. These providers are contractually obligated to protect your data.
- Legal Requirements: We may disclose information when required by law, regulation, or legal process.
6. Data Retention
- Published articles and associated author metadata are retained indefinitely as part of the scholarly
record.
- Reviewer and editorial records are retained for a reasonable period to maintain the integrity of the review process.
- Account information is retained for as long as your account is active. You may request account deletion at any time.
- Rejected or withdrawn manuscripts and associated data are retained for up to 2 years after the final decision, after which they are deleted.
7. Data Security
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include encrypted data transmission (SSL/TLS), secure server infrastructure, and restricted access controls.
8. Cookies
Our website uses cookies to enhance your browsing experience, maintain session information, and analyze site traffic. You can control cookie preferences through your browser settings. Disabling cookies may limit certain functionality of our website.
9. Your Rights
Depending on your jurisdiction, you may have the following rights:
- Access: Request a copy of the personal data we hold about you.
- Correction: Request correction of inaccurate or incomplete data.
- Deletion: Request deletion of your personal data, subject to legal and scholarly record obligations.
- Objection: Object to certain types of data processing.
- Portability: Request your data in a structured, machine-readable format.
To exercise any of these rights, please contact us using the information provided below.
10. Third-Party Links
Our website may contain links to external websites, databases, or services. We are not responsible for the privacy practices of these third-party sites. We encourage you to review the privacy policies of any external site you visit.
11. Children's Privacy
Our services are not directed at individuals under the age of 16. We do not knowingly collect personal information from children.
12. Changes to This Policy
We reserve the right to update this Privacy Policy at any time. Changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy periodically.
13. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us:
Journal of Educational Impact
Email: [email protected]